The Ambassador’s Residence has a busy and diverse programme of high profile events and the successful applicant will have the main responsibility, on top of other assigned duties, to manage the arrangements of such events.
Protocol Officer Required- Grade IB 3 British Embassy
(Jakarta)
Main Duties and Responsibilities:
Event Organising (mainly at the Residence)
* Organize the Ambassador’s representational events: Breakfast, Lunch, Dinner, Supper, Reception, Meetings, working closely with the Residence Manager and other Residence Staff.
* Assist in organising other Embassy receptions in terms of: venue, invitations, and RSVP for acceptance, including conducting quality-check on all these elements.
Office administration
* Working with the Ambassdor and Deputy Head of Mission’s personal assistants, provide additional administrative support including but not limited to: arranging calls and travel bookings, assisting with visit planning.
Use computer word processing, spreadsheet, and database software to prepare reports, letters / memos, documents, invitations, as well as to do a proper filing and backup of electronic files.
* Update and ensure the accuracy of the organisation’s databases.
* Sort incoming mails, faxes, and courier deliveries for distribution as well as prepare and send outgoing faxes and mails.
Skills Required:
* Be a strong communicator who is fluent in English (spoken and written) and Bahasa Indonesia.
* Have excellent attention to detail, as this position will involve managing data to a high standard of accuracy on a daily basis.
* Have the ability to work with people from any level and background.
* Be flexible, resilient under pressure and decisive with a proven track record of delivering results to a high standard within tight deadlines.
* Have personal drive and the ability to be a self-starter as well as a team player.
Minimum Qualifications:
* Be willing to start the employment with a fixed two-year direct contract (NOT via outsourcing agency).
* Be ready to work immediately.
* Preferably have experienced a similar role in another Embassy or large organisation.
* A minimum of 5 years work experience.
* Hold a minimum of Diploma (D3) degree from a reputable institution.
* Be computer literate and familiar with MS Office.
The successful candidate will be subject to internal confirmation of a background and security clearance and, in relation to this, will need to arrange his own Police Certificate. You must also have authority to work in Indonesia in order to apply.
The British Embassy is an equal opportunities employer, does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation, and operates a no-smoking policy.
Remuneration:
For the candidate who has the right skills and experience, the British Embassy offers a competitive remuneration package, including salary, benefits, generous leave entitlement and training package.
To Apply:
Please send a one-page covering letter in English,
a reference letter from each of your previous employers and your latest CV specifying your salary history by Thursday 29 September 2011, by email only to HR Manager: Jakartajob.Applications@fco.gov.uk
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